The name of this organization is the International Ground Source Heat Pump Association, hereinafter referred to as IGSHPA.
International Ground Source Heat Pump Association
April 13, 2016
ARTICLE I. Name
ARTICLE II. Purpose and Mission
ARTICLE III. Affiliation with Oklahoma State University
ARTICLE IV. Membership and Accreditations
ARTICLE V. Officers
ARTICLE VI. Executive Director
ARTICLE VII. Meetings
ARTICLE VIII. Board of Directors
ARTICLE IX. Councils
ARTICLE X. Committees
ARTICLE XI. Parliamentary Authority
ARTICLE XII. Amendments
Bylaws of the International Ground Source Heat Pump Association (IGSHPA)
Section 2.1. Purpose
IGSHPA exists to advance the utility and use of geothermal (ground-source) heating and cooling technology.
Section 2.2. Mission
IGSHPA is an association of companies, professionals and users dedicated to promoting the science, utility and use of geothermal (ground-source) heating and cooling technology. IGSHPA accomplishes its mission by:
- Advocating for ground-source heat pump technology
- Distributing reliable insight and education
- Promoting basic and applied research
- Providing a clearinghouse for relevant information
- Serving as a forum for the development and dissemination of standards
Section 3.1. Relationship
The International Ground Source Heat Pump Association (IGSHPA) is located on the campus of Oklahoma State University (OSU) in Stillwater, Oklahoma. In order to maintain the ongoing relationship with OSU, which provides both financial support and in-kind resources, IGSHPA has agreed to operate in a manner consistent with applicable OSU policies and regulations.
Section 3.2. Conference and Publications
OSU staff of IGSHPA shall assume all administrative responsibilities for the details of all IGSHPA conferences, publications and sale of IGSHPA materials.
Section 3.3. Copyrights
The Board of Regents for Oklahoma State University and the Oklahoma Agricultural and Mechanical Colleges (Regents) shall perpetually own the copyrights of authored material which has been validated by the general assembly of IGSHPA. All publications shall be formally registered for copyrights in the name of the Regents.
Individuals, corporations or groups who are actively affiliated with the ground-source heat pump industry or who contribute to or utilize IGSHPA materials will be eligible for membership.
Section 4.2. Application
Applications for membership shall be submitted on forms prepared by IGSHPA. Applicants shall select one category (industry or general) of membership and the appropriate sector as to where the membership applies. For voting purposes and for the purpose of nomination to the Board of Directors or Advisory Council, each member may only belong to one sector. The membership application form shall include a statement that the applicant agrees to abide by these bylaws, policies and standards that may be adopted or revised from time to time by the IGSHPA Board of Directors.
Section 4.3. Categories (2016-1)
The Board of Directors shall establish the categories of membership. The categories of membership shall include subdivisions called sectors.
Section 4.4. Membership Privileges (2016-4)
Any IGSHPA member is entitled to submit material to the editorial staff for committee review and possible inclusion in IGSHPA publications, to attend all meetings and to request the published proceedings of all IGSHPA meetings. Members who desire to adopt the copyrighted training material of IGSHPA may do so by requesting and completing official adoption forms. Copies of forms will be maintained by the Executive Director. Members of any category may participate in industry sectors and committees. If the applicant chooses to join the Association at an advanced dues level that provides a benefit allowing multiple members, the applicant, at the applicantís discretion, may assign each additional member allowed to individual sectors or the same sector as the main applicant. Members may only change categories or sectors once in any calendar year. All membership category and/or sector changes must be submitted to the Executive Director in writing 30 days before said change.
Section 4.5. Dues and Other Obligations (2016-1)
The Board of Directors shall establish dues levels and benefits associated with each dues level. Membership dues for each category of members shall be payable at such times and in such manner, as prescribed by the Board in its sole discretion. A member who fails to pay dues or other obligations to IGSHPA shall be deemed delinquent and have membership suspended until the delinquency is corrected. A suspended member shall have no right to vote or to enjoy any privileges of membership during the suspension. If the suspended member holds office in IGSHPA, he/she will retain that office. However, at the pleasure of a simple majority of the board, he/she may be excluded from any and all business of that office while delinquent. Suspended and excluded members shall not count against the quorum of regular business meetings.
Section 4.6. Termination
A. Resignation. Any member may resign from IGSHPA by notifying the Board in writing. Any dues previously paid for the current membership year are non-refundable.
B. Expulsion for non-payment of monies due. Any member may be expelled by majority vote of the Board for non-payment of monies dues within a reasonable period of time as established by the Board. Prior to expelling a member for non-payment, the Board shall give the member written notice of the intended action and impose a time limit, not greater than 30 days from notification of delinquency, for the member to become current.a. Release from membership due to failure to pay membership dues shall not constitute reason for the Association to deny the individual the benefits of any certification or accreditation.
C. Expulsion for conduct. Any member may be expelled by a two-thirds vote of the Board for conduct prejudicial to or in conflict with the mission, objectives or reputation of IGSHPA as determined by the Board. The Board shall give written notice to the member proposed for expulsion, advising the member of the reasons for the proposed expulsion.
D. Revocation of Accreditations or Certifications. Status of accreditations or certifications held by a member or non-member may at the discretion of the Board of Directors be denied for unprofessional conduct as related to an accreditation or certification. Such individuals shall have any or all related accreditations or certifications issued by the Association denied in the sight of the Association.
a. Loss of accreditation or certification shall result in the removal of the individualís name from any lists or endorsements made by the Association. Any accreditation or certification fees paid are non-refundable.
b. Individuals who have lost a certification or accreditation for whatever reason may apply for re-accreditation/re-certification under the following conditions:
i) Loss due to failure to meet continuing education requirement
a. Within 60 days of notice of loss-must apply for re-instatement, show that the continuing education requirements have been met, and tender the required registration fee plus any service fee set by the Association.
b. Over 60 days of notice of loss-pay the associated testing fee(s) and re-take the Accreditation or Certification test.
ii) Loss due to Unprofessional Conduct
After 90 days from the notice of loss of the accreditation or certification-be eligible to apply to the Board of Directors of the Association to retake the course and any test(s) associated with that accreditation or certification.
Section 4.7. Voting
Each member in good standing shall have voting rights to elect those individuals representing their membership sector on the Board of Directors and the Advisory Council. Each company, utility or association that is a member shall designate one (1) individual and one (1) alternate as a representative of that organization. These names and current contact information shall be kept on file at IGSHPA headquarters. Each designated member representative or the alternate shall be entitled to cast one (1) vote at general assembly sessions and in elections.
The officers shall be President, Vice President, Secretary and Treasurer. Officers shall perform the duties provided in these bylaws and in the adopted parliamentary authority.
A. President. The President shall preside at meetings of the members and of the Board of Directors. The President shall perform all duties incident to the office and recommend such action that will increase the effectiveness of the organization. Subject to confirmation by the Board, the President shall be empowered to appoint from the Board or the membership all committees as the need arises. The President shall be an ex-officio member of all committees, except the nominating committee.
B. Vice President. In the absence of the President at any meeting of the Board or of the membership, the Vice President shall preside over the meeting.
C. Secretary. The Secretary shall be responsible for causing the preparation and retention of the minutes of all IGSHPA meetings.
C. Treasurer. The Treasurer shall be responsible for reporting financial information.
Section 5.2. Eligibility
Any member who has served at least one term on the Board of Directors shall be eligible for nomination to the office of President, Vice President, Secretary or Treasurer.
Section 5.3. Nomination and Election
The nominating committee (Advisory Council) shall annually solicit and review the qualifications of candidates for the office of President, Vice President, Secretary, and Treasurer. Nominations may be made from the floor.
A. No later than one business day after the end of the annual meeting, a slate of at least one candidate for each office shall be submitted to the Board of Directors for election.
B. The Board of Directors shall hold the election of officers at the first regularly scheduled board meeting of the new year following the annual meeting.
Section 5.4. Term of Office
Terms begin immediately after election at the first board meeting of the new year after the annual meeting. An officer shall serve for a term of one (1) year or until their successor is elected. If nominated, an officer who has served a full, one (1) year term shall be eligible for re-election for another succeeding one (1) year term for a total of two terms served. After two (2) full consecutive terms are served, an officer will be eligible for re-election after a minimum period of one (1) year has elapsed from the completion of previous terms. Appointment of a person to complete an unexpired term in the event of a vacancy does not disqualify that person from serving up to two (2) succeeding one (1) year terms, if nominated and elected.