The name of this organization is the International Ground Source Heat Pump Association (IGSHPA).
ARTICLE I. Name
ARTICLE II. Purpose and Mission
ARTICLE III. Affiliation with Oklahoma State University
ARTICLE IV. Members
ARTICLE V. Officers
ARTICLE VI. Executive Director
ARTICLE VII. Meetings
ARTICLE VIII. Board of Directors
ARTICLE IX. Advisory Council
ARTICLE X. Committees
ARTICLE XI. Parliamentary Authority
ARTICLE XII. Amendments
Section 1. Purpose
IGSHPA exists to advance the utility and use of geothermal (ground source) heating and cooling technology.
Section 2. Mission
IGSHPA is an association of companies, professionals and users dedicated to promoting the science, utility and use of geothermal (ground source) heating and cooling technology. IGSHPA accomplishes its mission by:
- Advocating for ground source pump technology
- Distributing reliable insight and education
- Promoting basic and applied research
- Providing a clearinghouse for relevant information
- Serving as a forum for the development and dissemination of standards
Section 1. Relationship
The International Ground Source Heat Pump Association (IGSHPA) is located on the campus of Oklahoma State University (OSU) in Stillwater, Oklahoma. In order to maintain the ongoing relationship with OSU, which provides both financial support and in-kind resources, IGSHPA has agreed to operate in a manner consistent with certain OSU policies and regulations.
Section 2. Conference and Publications
OSU staff of the IGSHPA shall assume all administrative responsibilities for the details of all IGSHPA conferences, publications and sale of IGSHPA materials.
Section 3. Copyrights
OSU board of regents shall perpetually own the copyrights of authored material which has been validated by the general assembly of IGSHPA. All publications shall be formally registered for copyrights in the name of the board of regents for OSU.
Individuals, corporations or groups that are actively affiliated with the ground source heat pump industry or who contributes to or utilize IGSHPA materials will be eligible for membership.
Section 2. Application.
Applications for membership shall be submitted on forms prepared by IGSHPA. The membership application form shall include a statement that the applicant agrees to abide by these bylaws, policies and standards that may be adopted or revised from time to time by the IGSHPA board of directors.
Section 3. Categories.
The Board of Directors shall establish the categories of membership and dues for each membership category.
Section 4. Membership Privileges.
Any IGSHPA member is entitled to submit material to the editorial staff for committee review and possible inclusion in IGSHPA publications, to attend all meetings and to request the published proceedings of all IGSHPA meetings. Members that desire to adopt the copyrighted training material of IGSHPA may do so by requesting and completing official adoption forms. Copies of forms will be maintained by the Executive Director. Members of any category may participate in industry sectors and committees.
Section 5. Dues and Other Obligations.
Membership dues for each category of members shall be payable at such times and in such manner, as prescribed by the Board in its sole discretion. A member who fails to pay dues or other obligations to the association shall be deemed delinquent and have membership suspended until the delinquency is corrected. A suspended member shall have no right to vote or to enjoy any privileges of membership during the suspension.
Section 6. Termination.
A. Resignation. Any member may resign from IGSHPA by notifying the Board in writing. Any dues previously paid for the current membership year are non-refundable.
B. Expulsion for non-payment of monies due. Any member may be expelled by majority vote of the Board for non-payment of monies dues within a reasonable period of time as established by the Board. Prior to expelling a member for non-payment, the Board shall give the member written notice of the intended action.
C. Expulsion for conduct. Any member may be expelled by a two-thirds vote of the Board for conduct prejudicial to or in conflict with the mission, objectives or reputation of IGSHPA as determined by the Board. The Board shall give written notice to the member proposed for expulsion, advising the member of the reasons for the proposed expulsion.
Section 7. Voting.
Each company, utility or association that is a member shall designate one (1) individual and one (1) alternate as a representative of that organization. These names and current contact information shall be kept on file at headquarters. Each designated member representative OR the alternate shall be entitled to cast one (1) vote at general assembly sessions and in elections.
Section 8. Industry Sectors.
Industry sectors relevant to the science, utility and use of geothermal (ground source) heating and cooling technology shall be specified by the Board of Directors. Members may participate in a sector as long as their work is germane to the sector. Sectors shall meet at least annually at the annual conference. Each sector shall elect its own chair who shall serve as a member of the Advisory Council.
The officers shall be President, Vice President, Secretary and Treasurer. Officers shall perform the duties provided in these bylaws and in the adopted parliamentary authority.
A. President. The President shall preside at meetings of the members and of the Board of Directors. The President shall perform all duties incident to the office and recommend such action that will increase the effectiveness of the organization. Subject to confirmation by the Board, the President shall be empowered to appoint from the Board or the membership, all committees as the need arises. The President shall be an ex-officio member of all committees, except the nominating committee.
B. Vice President. In the absence of the President at any meeting of the Board or of the membership, the Vice President shall preside over the meeting.
C. Secretary. The Secretary shall be responsible for causing the preparation and retention of the minutes of all IGSHPA meetings.
C. Treasurer. The Treasurer shall be responsible for reporting financial information.
Section 2. Eligibility.
Any member who has served at least one term on the board of directors shall be eligible for nomination to the office of President, Vice President, Secretary or Treasurer.
Section 3. Nomination and Election.
The nominating committee (Advisory Council) shall annually solicit and review the qualifications of candidates for the office of President, Vice President Secretary and Treasurer. A slate of at least one candidate for each office shall be submitted to the board for election at their March meeting. Nominations may be made from the floor.
Section 4. Term of Office.
Terms begin on November 1. An officer shall serve for a term of one (1) year or until their successor is elected. If nominated, an officer who has served a full one (1) year term shall be eligible for re-election for another succeeding one (1) year term for a total of two terms served. After two (2) full consecutive terms are served, an officer will be eligible for re-election after a minimum period of one (1) year has elapsed from the completion of previous terms. Appointment of a person to complete an unexpired term in the event of a vacancy does not disqualify that person from serving up to two (2) succeeding one (1) year terms, if nominated and elected.